Human Resources Job Description

General Information 

* Managers/supervisors will need to review any new JDs,  changes, updates, and revisions with their HRBP before it can be finalized.

In this section, the manager/supervisor will need to complete the following information:

• Job Title - If this is a new position and you have a working title, enter that title. The title can be finalized at the end of the process.
• Job Type - From the drop-down menu, please choose one of the options.
  • Academic Year Staff - A regular position that is scheduled for the 42 weeks of the academic year with either no hours over the summer or reduced summer hours.
  • Casual - A short-term, part-time position scheduled for no more than 19 hours per week.
  • Casual Fixed Term - A casual position with a fixed end date.
    • Enter the end date in the End Date field.
  • Fixed Term - A regular full or part-time staff position with a fixed end date.
    • Enter the end date in the End Date field.
    • If part-time, enter the scheduled hours in the Hours/Week field.
  • Green Dean - A full or part-time, fixed term (one year) position open to current or recent Amherst graduates. The Green Dean pay rate is fixed by the College and is standard for all Green Dean positions.
    • If part-time, enter the scheduled hours in the Hours/Week field.
  • Regular - A regular, fully benefited, full or part-time staff position.
    • If part-time, enter the scheduled hours in the Hours/Week field.
• Date Prepared - The date the JD is prepared or revised.
• Division - Select the division from the down menu options.
• Reports to Title - List the Title of the position that this role will report to (please do not enter the name of the person).
• Weeks/Year and Hours/Week - Select an option from the drop-down menu options
  • Academic year positions should be 42 weeks/year.
  • Year-round positions should be 52 weeks/year.
• Regular Daily Schedule and Summer Schedule - ( if applicable) - Select an option from the drop-down menu options. Full-time positions should have a regular schedule totaling 8 hours per day (40 hours/week). Academic year positions may have a different summer schedule that should be entered in the Summer Schedule field.
• Remote Work Eligibility - Specify whether the position will be on-site, remote, or hybrid. Refer to the remote work guidelines that can be found here:https://www.amherst.edu/offices/human_resources/employees/remote-work-program.
• Workday Position Number - Workday position number is found in Workday and will start with “P” or “P-L-”. This can be left blank if the JD is for a newly created position.

Information for the following fields will be completed by the HRBP:

• Job Group and Level
• Exempt (Salaried) Non-Exempt (Hourly) - Exempt (Salaried) employees are paid monthly and non-exempt (Hourly) employees are paid weekly.

 

Job Summary 

The Job Summary is used to describe the purpose of the job and outlines how the position fits within the department, the scope and impact of the role, and summarizes the essential duties and responsibilities, including diversity and inclusion initiatives and/or activities. This should be around 8-10 sentences.

Essential Duties and Responsibilities 

List the essential duties and responsibilities that are fundamental and necessary to the position, including responsibilities toward diversity and inclusion:

• Include diversity and inclusion projects, programs, and committees; how the candidate will be expected to support/engage within a diverse community, etc.

Describe in concise and clear statements. This is not meant to be an exhaustive list but should include all major and essential functions of the role:

• List in order of importance and note the approximate percentage of time required for each task (on an annual basis). The total for all duties and responsibilities should equal 100%.
• Please separate job duties in terms of essential functions. For example, 50% Event Planning, 50% Administrative Support.
• The JD has a default line for Other Duties and Responsibilities as assigned - 5%. This is standard for all positions at the College and includes ancillary duties or functions that may be incorporated into the role at the discretion of the manager.

All JDs are required to list "Takes appropriate actions to support a diverse workforce and participates in the College’s efforts to create a respectful, inclusive, and welcoming work environment."

Required Qualifications

List out the educational and related experience that a candidate must have in order to be considered for the position. 

• Be flexible, and offer "in lieu of" options when possible to allow for those who may have developed their skills through a different avenue an opportunity to apply.
• Identify the minimum education level needed to perform the job duties.
• Identify the minimum experience level needed to perform the job duties.
• All JDs should also include a requirement for candidates to have a commitment to or experience with working in a diverse and inclusive environment.

Additional Requirements 

List additional requirements (outside of education and experience) including relevant related experience, specific software or product expertise, supervisory skills, competencies, and workstyle skills (including time management, attention to detail, experience collaborating, etc.)

• Include skills and competencies associated with this role.
• List abilities and approaches that make somebody a good “fit” for the position.

List additional requirements needed for the role including special licenses, certifications, specific lifting requirements, the need for work outside of normal business hours, CDL or CMV certifications, and anything else that would be a unique requirement for the position.  

If the position requires lifting 25 pounds or more:

• Pre-employment physical/lift tests are required to lift, carry, push, and/or pull 25 lbs. or more.

If the position has access to student dorms:

• CORI (Criminal Offender Record Information) checks are required for unsupervised access to student dorms.

If the position requires the driving of College vehicles:

• A valid driver’s license and successful credentialing is required in order to operate college vehicles.

Indicate if this is an essential position as designated by the department manager. These include positions whose function is essential to the functional operations of the College (ex: custodians).

Choose from the dropdowns the appropriate driving and travel requirements for the position.

Preferred Qualifications (optional)

List any qualifications that would be preferred for this role. These qualifications would add value to the position and would allow for the candidate to have greater success in the role. These are not required for consideration but are given preference over minimally qualified candidates.

Environmental / Physical Demands

Indicate the type of physical activity and repetitive motion required on the job and the environmental conditions within which this job functions (for example, how often is the person exposed to unusual conditions such as weather temperature extremes, chemicals, odors, loud noises, etc.)

• The Americans with Disabilities Act requires employers to make reasonable accommodations for a person with a disability. The information on the JD is needed to assist the College in meeting these regulations.
• Choose the appropriate options for the position. Leave blank if not applicable.
• If there is a specific physical or environmental demand that is not listed, please include it in the "Other" field.